Privacy Statement Aid Box Community

We regularly update this notice. This privacy statement was last updated on 18th May 2018. For more information on our Privacy Policy and data storage please send data requests to:

5- 7 Waverley Road, Bristol, BS66ES


Collecting Your information

 This privacy statement tells you what will happen to any personal information collected by Aid Box Community. This applies to information we collect from:

- Event sign-up sheets

- Forms on our website

- E-mail

- Subscribe Button

- Personal Contact

- Cross-organisation referral

What We Do With Your data

 We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those who have a need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We may take secure backups of this data and store these on a server in the EU. The data provided will only be kept for as long as is necessary to carry out the functions it is needed for then it will be destroyed securely.

Please see specific data processing and storage details below:

Volunteers: Your data will be used to contact you individual with information during the volunteer application process. In the longer term this information will be stored for one year following your volunteer induction or for the length of your volunteering with Aid Box Community.

We will not store the personal information of any person who does not attend a volunteer induction within 6 months of registering their interest. All information is stored electronically and is systematically cleared if unnecessary to support the volunteer.

Service Users: We will use your information to provide its services to you and to decide whether referral to other services is useful for you. Your information will be held securely within Aid Box Community and will only be accessible to staff and certain volunteers.

We can only share your data with other organisations if you have given us your permission and will only do so if it is necessary in order to provide our service to you. Aid Box Community will not let other people see your data without your consent, unless we are required to by law or if there is a risk of serious harm or threat to life.

Newsletters: All volunteers and supporters will receive a regular newsletter with updates about the charitable work we do at Aid Box Community. This newsletter will sent via Mailchimp and if you wish to unsubscribe from these updates, please use the unsubscribe button at the end of the e-mail newsletter.

Access To Your Information

You have the right to request a copy of all the information that we hold about you. If you would like a copy of some or all of your personal information please contact ABC at:

5- 7 Waverley Road, Bristol, BS66ES


You can ask us to change anything that is wrong, and you can ask us to delete some or all of your information at any time (although this may prevent us from providing our services to you).

Data Protection Policy Statement

 Aid Box Community regards the lawful and correct treatment of personal information as very important to successful operations and to maintaining the confidence of those with whom we deal. We will always do our utmost to ensure that our organisation treats personal information lawfully and correctly. To this end we fully endorse and adhere to the Principles of Data Protection as in the Data Protection Act that will come in to full force on 25th May 2018.